✨ This is a filled-in sample trip — explore how a completed plan looks. Tap Start a New Trip anytime to clear it and plan your own.
Curated
Escapes
Voyages
Group Trips
Celebrations
Dream it. Plan it. Experience it. Together.
Let's go
WRG United Travel presents
The DIY Group Travel Blueprint
Curated escapes · group trips · dream destinations
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You've got the crew. We've got the game plan. This is where "we should totally do a trip" turns into a trip that actually happens — let's build it, step by step.
By the end, you'll have your whole group on the same page, your trip booked and payments tracked, and a day-by-day plan everyone can follow — all in one place, without the group-chat chaos.
This saves a backup file to your device. Don't open it directly — to pick up where you left off, come back here and click Load Saved File. Planning a different trip? Save My Progress first, then hit Start a New Trip for a blank slate.
📁 How to save & reopen a trip
Save this trip. Type your Trip Name first (it's the very first field in Trip Vision, step 1), then tap Save My Progress. A file downloads to your device — Downloads on a computer or Android phone, the Files app on an iPhone.
Start another trip. Tap Start a New Trip for a blank slate. Your saved file stays safe on your device.
Reopen a saved trip. Come back here anytime, tap Load Saved File, and pick that trip's file from your Downloads or Files.
Rename them to find them easily. On your device you can rename the file to anything you like (e.g. Hawaii 2026) — just keep the .json at the end. Don't open the file directly (it'll look like code); always reopen it here with Load Saved File.
Reach them from anywhere. Keep your trip files in an iCloud, Google Drive, or Dropbox folder, then open them from any phone or computer.
Start Here
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Feeling like a lot? It won't be. You'll move one small step at a time — most take a minute or two — and you never have to finish in one sitting.
Go at your own pace. Everything is grouped into 5 simple phases — Plan, Book, Prep, Travel, then Recap. Use the buttons up top to move around.
Your work saves itself. Close the tab and come back anytime. For an extra backup, use Save My Progress to download a file you can reload later.
Nothing locks. Not ready to answer something? Skip it and circle back — you can change anything at any time.
Planning more than one trip? Save this one, then hit Start a New Trip for a fresh blank slate.
Ready when you are — your first step is right below. Let's capture the vibe of your trip.
Your Group Trip Starter Guide
New to planning a group trip? Read this first. It's a short, friendly guide to everything worth thinking through before you dive in — so you start with clarity, not chaos.
Dream Big: Your Trip Vision
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Better together
Every unforgettable trip starts right here. Lock in the vibe before you lock in the dates.
Name your trip (this names your saved file — you can change it anytime)What's this trip really about? Pick everything that fits.
Who's coming with you?
I know who's coming
Still gathering my group
+ Add another traveler
Roughly how many people?
Who are you hoping to invite? (optional, one per line)
Gauge interest: "Who's in?"
A ready-to-send message to see who wants in. Great for a group text, email, or Facebook post — then add names above as people say yes.
Know Your Numbers
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No guessing games. Every number below is yours to edit. This first total is per person — we'll multiply it out for the whole group too.
Choose your destination type
Estimated flight cost (per person)
Total room cost (for the stay)
# sharing the room
Lodging per person: $0
Meals
# of days
Meals total per person
Excursions
# of activities
Excursions total per person
Transportation (per person)
Travel insurance
Budget cushion
Per person$0
Group total (0 travelers)$0
Build Your Squad
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A great trip runs on teamwork. Assign these roles now so the whole crew shows up ready.
Checklist summary
Role
Assigned to
Confirmed?
Shortlist Your Destinations
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Compare 2–4 destinations side by side before you choose.
Comparing cruises — weigh the lines and ships side by side. (Switch off the cruise option in the section below to compare land destinations instead.)
Ask the group: where should we go?
Turns your shortlist into a ready-to-post poll. Great for a group text, an email, or a Facebook group post — let everyone vote before you lock it in.
Your final choiceWhy this one works bestIs this trip a cruise?
Which cruise line(s) are you considering?
Departure port
Trip length (nights)
Preferred cabin type (group baseline)
Individual travelers can confirm or override this in their Traveler Info form.
Cruise Details
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A cruise has a few extra moving parts — lock these in so the whole group sails smoothly together.
Ship name
Sail date
Return date
Ports of call / itinerary (one per line)Dining seating preference
Group coordination
The little things that make a group cruise feel effortless instead of scattered.
Do you want cabins near each other?Is the group doing a shared drink package?Is the group doing a shared Wi-Fi package?Prepaid gratuities decided as a group?
Notes for the group
Track Flight Prices
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Compare airlines, dates, and fares so your group can lock in the best option.
Departure airport
Best overall valueWhy
Compare Stays
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Compare hotels, resorts, or villas to find the best match.
Picture Your Trip
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Give your trip a name, count down the days, pick your vibes, and get a postcard-worthy vision of what's coming — built from everything you've filled in so far.
Name your trip
Departure dateGet inspiredPick your vibes (tap all that apply)What's the mood?
Download the postcard as an image to share it anywhere, or click Copy to Email / Copy to Text to send the words.
Pre-Booking Checklist
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Almost beach time
Know exactly what to confirm before putting money down.
Group Payment Schedule
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Keep every deposit and installment visible to the whole group.
Send the payment schedule to the group
A clean reminder of what's due and when. Send it whenever a payment is coming up.
Payment link (optional)
Paste the link where the group will pay or apply. You can drop in your PayPal.Me, Zelle, Cash App, or Square link, a direct payment link from your travel supplier, or a financing/pay-over-time application link (Affirm, FlexPay, Uplift, etc.). When added, the message will include a “Click here to make a payment” line.
Only what's still owed
The full schedule
Shared Expense Tracker
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Log it in seconds. See who paid, who owes, and who’s squared up — no math, no awkward group-chat reminders.
Traveler Information
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For flights, resorts, cruises, and group travel — one form per traveler, pulled from your Trip Vision roster.
Two ways to send: use the buttons on each traveler's card to message that one person. Scroll to Send to the Whole Group at the bottom to nudge everyone who still owes their form at once.
Optional: Connect a Google Form to auto-fill each traveler's name
1. Build your Google Form with a "Full legal name" question first.
2. Fill in a sample response with any name, then click the three-dot menu → Get pre-filled link → fill the name field → Get link → Copy link.
3. Paste that full copied link below — it already contains the piece we need.
Paste your pre-filled link here
No form connected yet — travelers will get the fill-in-the-blank email instead.
Send to the Whole Group
The buttons on each traveler above message one person. The buttons here send a single group reminder to everyone who hasn't finished yet.
Who still owes their form?
One group nudge to everyone still outstanding — click Copy to Email or Copy to Text, then paste it into your group email or group text.
Travel Document Checklist
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A simple, must-have guide to keep everything organized and ready.
Activity Wishlist
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Collect everyone's ideas without committing yet.
DestinationTop priority experiences
Pre-Trip Meeting Agenda
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Get everyone aligned before departure day.
Meeting date
Meeting link (if virtual)
AgendaInvite travelers to the meeting
Tip: click Copy to Email or Copy to Text, then paste it into whatever app you use.
Packing Checklist
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Helps travelers pack intentionally — no chaos, no overthinking.
Destination-specific add-onsSend this checklist to the group
Tip: click Copy to Email or Copy to Text, then paste it into whatever app you use.
Communication Toolkit
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A simple system to keep communication consistent, organized, and calm.
Cadence guideMessage generator
Tip: click Copy, then paste it into your email, text, or group chat.
Build Your Itinerary
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Pick a trip length to get started, then fill in each day. Add or remove days any time.
+ Add another day
Travel Day Playbook
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Take the stress out of departure day.
Send this playbook to the group
Tip: click Copy to Email or Copy to Text, then paste it into whatever app you use.
Arrival Day Checklist
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Take the guesswork out of day one.
Daily Check-In
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Check the group's mood, energy, and needs each day — quick, simple, and judgment-free.
Trip day #How's everyone feeling this morning?What does the group need today?Today's intention ("Today I want to feel...")Overall vibe of the dayBest moment todayAnything to adjust for tomorrow?How did today's schedule feel?Invite the group to check in
Tip: click Copy, then paste it into your email, text, or group chat.
Share With Your Group
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The memories start here
A clean, safe-to-share version of the plan — trip basics and itinerary only. No financial details, passport numbers, or personal info.
Tip: click Copy to Email or Copy to Text, then paste it into whatever app you use.
Your Full Blueprint (Planner View)
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This is your organizer copy — every detail, including budget breakdowns, payments, and traveler personal info. Print it or save it for yourself; it's not meant to go to the whole group.
Trip Vision
Budget Estimate
Squad Roles
Destination Decision
Flights
Stays Compared
Pre-Booking Readiness
Payment Schedule
Shared Expenses
Traveler Forms
Travel Documents
Activity Wishlist
Pre-Trip Meeting
Packing
Itinerary
Travel Day & Arrival
Daily Check-Ins Logged
Feeling like a lot?
You don't have to plan this alone. Our Travel Expert can take it from here.
Let's go
